Shared Genius September 2017

THOMAS... Shared Genius Practice Solutions From one genius to another. ICD-10 2018 Edition

September 2017 We're ready for ICD-10 2018, are you? It is that wonderful time of year again when the leaves start to change color and you need to update your ICD-10 codes for the new coding year. (WHICH BEGINS IN OCTOBER!) Like last year, we were able to get a hold of the new codes just last month, clean them up and get them programmed into eTHOMAS. You need to update your eTHOMAS and update your codes. Like last year, we have created a video to help you along and make the changeover as seamless as possible for you.

ICD-10 2018 Codes & How to Update them in eTHOMAS

It's time to update your ICD-10 codes for 2018.
AND, we've got your How to video right here.


Or click here to go to the video.

In order to get the updates, you will need to be on eTHOMAS version 9.5.35 or higher (We expect this version to be released on 9/11/17. ). If you don't want to wait, you can contact Support about the pre-released, beta, version.

Shared Genius - August 2017

THOMAS... Shared Genius Practice Solutions From one genius to another. Special End of Summer Edition

August 2017 Have you tried these Genius Solutions? We've been working hard adding new features, reports, and generally making eTHOMAS and your office life more awesome & we want to make sure you know about all of it! Here are some outstanding eTHOMAS highlights you might not know about that were added to eTHOMAS from versions 9.5.18 - 9.5.34. Please remember, these aren't all, you can look online in our special help link from within eTHOMAS to access all of this documentation and more. We also have a lot of "How to" and other helpful videos in the same place and on our YouTube channel.

Genius 1st Friday of Month Conference Call April 7, 2017

The next Genius Solutions First Friday of the Month Conference Call is scheduled for Friday, April 7 at 10:00 a.m. Eastern time.

Planned topics for the conference call (so far) are:

• Special eTHOMAS What's New from Support's Annemarie:
• How to get to the What New, GS Documentation and YouTube Videos from eTHOMAS program
• New Claim Filing Report
• Insurance Codes - Ability to add Web Address and Notes!
• Patient Type can now be 6 digits, no longer just 1.
• New Send Button for sending statements.
• Deposit sheet now shows patient type
• New areas in eTHOMAS to prepare claims and statements
• Scanning Media can be attached to a specific claim
• Final comments

A few minutes before 10:00 on Friday you may call the FreeConference main number at 1-712-432-3100 and use Conference Code: 478288. Please note, it sometimes takes up to a minute to ring through and get prompted for the conference number.

2017 ICD-10 Update - Do it now!

You should be on eTHOMAS v9.5.21

Are you 2017 ICD-10 Ready?

You're down to about a week! 

ICD-10 code changes have been released for the 2017 fiscal year.  Genius has made your update to the 2017 codes push-button easy! But... First you have to update your eTHOMAS program.

1. Back up
2. Update
3. Watch the Video Here 
4. Follow the video
5. Do it over the next week
6. You are good to go!

2017 ICD-10 Revisions are Here!

ICD-10 code changes have been released for the 2017 fiscal year.  Genius is making your update to the 2017 codes push-button easy! But... First you have to update your eTHOMAS program.

Genius made updates to the ICD-10 master list. You will be able to import diagnosis codes directly from this list.  To obtain the new master list, you will need to update your eTHOMAS.  The version that contains these updates is 9.5.21.

If you would like to be an early adopter, you can call support this next week, and they will get you updated and started. After Sept. 19th you may do a regular THOMAS update to receive the same final 9.5.21 version, and will not have to call support.

For 2017, there are 1,974 additional diagnosis codes, 311 deleted codes, and 425 revised codes. The coding changes are to be used on claims with dates of service from October 1, 2016 through September 30, 2017.   To view a complete list of changes visit for professional claims you can view them HERE.  

After your update is complete, you'll have the ability to see changes to your codes that were previously imported.  Under the Utilities Tab >Maintenance>Check Dx Codes will provide you with a list of codes that are loaded into your THOMAS program, that no longer match the master list.  This will allow you to update the new revisions and deletions from the previous code set.

You will also have the ability to go to Code Files>Procedures>Diagnosis and choose the import feature.  Under the "Select For" drop down, you will notice a new category under each breakdown, with (2017) in front of the description.  These breakdowns include only the newly added codes for the 2017 fiscal year.

Would you rather watch and learn? 

Coming soon! Stay tuned to our YouTube Channel for video.

Billing with Navicure just got better!

Clearing House Update! Navicure/ eTHOMAS Working together, with a click, in EDI client. Billing with Navicure just got better! Genius Solutions and Navicure work together bringing you the ease of EDI Client. Now, with just a couple clicks, you can upload your claims, download your 999, 277, and 835 reports, while automatically unloading your electronic remittance (auto posting files) into eTHOMAS. Achieve better financial results with almost zero effort!

Navicure Updates Needed

Please update your eTHOMAS program NOW! Navicure has made updates, so you need to too! You need to update prior to March 1, 2016 Navicure has changed how it will process eligibility, so it was necessary for us to make updates to THOMAS as well, to keep up with their new processes. If you do not update your eTHOMAS program, prior to March 1, 2016, we fully expect your eligibility to stop working. Please take time to back up, then update your eTHOMAS program by the end of this month. Then you should have no transition whatsoever - it's already been done for you. Simply Genius! Thanks for being a Genius client and letting us serve you. Sincerely, — Genius Solutions, Inc.

Microsoft Security Essentials Causing eTHOMAS Issues

It appears that Microsoft did some updating and it is causing many of you problems.  Clients running Microsoft Security Essentials might have your eTHOMAS icon missing or you are getting a message when trying to start eTHOMAS saying "Can't Run eTHOMAS".  The problems seems to be that MS Security Essentials is quarantining your program as a virus.  The support lines are being swamped.  To get back up and running we have created a step-by-step document for you that will allow you to exclude eTHOMAS' eclient from the antivirus program.  

Download the pdf here.  

If you are still having problems after, please call in and we'll get to you as soon as possible.

Possible Writepad Fee Slip Issue

IF you are currently having a problem with the fee slip in Writepad transferring your billing code information over to eTHOMAS, Writepad is aware of the issue and is working on it. 

Per Writepad, you can work around this, for now, by turning the automatic fee slip option off and manually sending for the codes to go in the ICD10 box.  Because you are completing out the note in Writepad, there should be no "double sending" of charges once you can automatically send again.

Genius Solutions eTHOMAS October 1st instructions for ICD-10

First

You should complete as much of your ICD-9 posting as soon as possible. This means all dates of service BEFORE today (October 1, 2015) should be entered and billed out in ICD-9. You will need to use the new ICD-10 codes for all of your billing with a date of today (Oct 1st), and moving forward.

Next

Once you've billed all of your ICD-9 claims out, and are ready to make ICD-10 the default setting for posting claims in eTHOMAS, you need to turn on the ICD-10 setting in eTHOMAS, which is called ICD10DEFAULT, then you can start entering your new claims using the ICD-10 diagnoses.

Shared Genius for September 2015

Shared Genius Practice Solutions From one Genius to Another.

September 2015 includes:
update, upgrade, review, view, prepare, and more!

Available now!

2015 June Events!

Wow, we've got a smorgasbord of learning goodness for your office! Both from Genius, as well as some fantastic, FREE, webinars from some of our partners, designed to help you make and keep more cash.  Check on your calendar, register ASAP and prepare to be awesome!

June 16 Navicure Webinar

Strategies for ICD-10 Appeal to Success
(1 CEU available)
June 16 1 pm EDT

June 18 NACC ICD-10 Live Seminar

ICD-10-CM Online Study Program: Where Clinical Meets Coding - The Live Seminar, with Dr. Ted A. Arkfeld

Live Seminar 9 am - 5 pm. Click here for information, details, and registration.

June 26 Genius Focus Group Seminar - Detroit 9 am 

More information and registration. (1 CEU available)

Don't forget our Genius ongoing webinars for ICD-10 and EHR.

(Various dates and times.)

• ICD-10
• EHR

Version 9.5 of eTHOMAS is Out!

We are pleased to announce the release of Version 9.5 of eTHOMAS! Version 9.5 includes many new things, including all-new improvements in AutoPosting.

Find out all of what is new and improved by viewing our What’s New in 9.5 document (within eTHOMAS). Click on Messaging > Genius on the Web > FYI > General. Each change is also detailed in the Messaging Tab under What’s New, where you can view a short description of all changes released and which version of eTHOMAS they correspond to.

Also new with this version (and all future version updates 9.5, 9.6, etc.) you will be presented with a EULA (End User Licensing Agreement) that must be accepted prior to regaining access to eTHOMAS. You may view the entire EULA in Messaging > Licensing > Agreements.

In addition, we have created many resources, including "how-to" tools, tutorials, and videos (about the new AutoPost Improvements and Keyboard Entry changes ) which are all located accessible from the What’s New in 9.5 document,  and on our YouTube™ Channel at www.youtube.com/geniussolutionsinc where you can always view tutorials on the latest changes!

Don't have eTHOMAS yet?!!!!!! 

Schedule an appointment to update from dTHOMAS to eTHOMAS stat (phone: 586.751.9080 / 800.645.0955 - outside of Michigan)!  And you too will be able to enjoy all of these new eTHOMAS goodies on top of preparing for ICD-10 by updating to the version of THOMAS programmed and tested to handle it!    

New Webinar Dates - We're Back!

Ok, you've been wondering.... I've got news!

The ICD-10 weekly webinars are BACK! And start tomorrow. Just like last year, the webinars are free, but you do need to register for them. Yes, there will be a live question and answer session at the end. Get ready now by signing up! The link is always available on the "Events" page and on the "ICD-10" page as well.

eTHOMAS is ready for ICD-10 Now!

eTHOMAS is ready for ICD-10 today (if you are on a current version)! 

We've been successfully ICD-10 testing with various clearinghouses for a while, and will continue to do so.  However Genius Solutions recommends that you wait to import any new ICD-10 codes into THOMAS until April - because if there are going to be any announcements of changes to the codes or delays, it will most likely happen after the first quarter, when Medicare reviews their budget.

We'll have new ICD-10 webinars coming to you around May.  Look for e-mails from us and periodically check the website for new ICD-10 dates and information.

Shared Genius for January 2015

Shared Genius Practice Solutions From one Genius to Another.

January 2015 includes:
First and Last visit dates, automated statements, and more!

Available now!

Shared Genius for November 2014

Shared Genius Practice Solutions From one Genius to Another.

November 2014 support special includes:
seasonal patient addresses, patient waiting list, new EHR update, and more!

Available now!

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"Error" in eTHOMAS for ICD-10?

If you are receiving a message in eTHOMAS when posting charges or payments regarding ICD-10, you can disregard it.  This message was programmed into THOMAS when the ICD-10 deadline was still October 1st, 2014.  The new ICD-10 deadline is now October 1st, 2015.  To remove the reminder to bill out in ICD-10, you will need to autoupdate your eTHOMAS software.  You must be on version 9.4.06 or higher.  (You can check for your version of eTHOMAS in the upper right corner, under the "E", when the program is open.)

Shared Genius September 2014 Edition

Shared Genius Practice Solutions From one genius to another.
September 2014 support special includes:
rejections, pre-billing errors, reconciling patient accounts, & more!

Available now!